Laptop or desktop for office staff?

Many organisations now buy laptops for everyone by default. That is often right, but not always.

When laptops make sense

Staff who attend meetings, travel, work from home or move between sites benefit from a laptop. Combined with a docking station, external monitor, keyboard and mouse, a laptop works well at a desk too.

When desktops make sense

Fixed workstations — reception, finance, call handling, design work — often get better value from desktops: more performance for the price, easier repairs and upgrades, and less risk of loss or theft.

Ergonomics

Using a laptop screen and keyboard all day causes neck and wrist strain. Budget for monitors and peripherals whichever you choose.

Security

Laptops are lost and stolen far more often. Encryption, strong sign-in and the ability to locate or wipe them are essential.

Lifespan and cost

Consider total cost over the device's life — including docks, accessories, warranty and support.

Standardise

Pick a small number of models for each role so setup, support and spares are simpler.

See our ICT equipment supply.