Asset tagging and inventory for ICT equipment

Ask most organisations how many laptops they own and who has them, and the answer is an estimate. An asset register turns it into a fact.

Tag every device

Fix a durable label with a unique asset number, ideally with a barcode or QR code, to every computer, monitor, phone, printer, switch and server.

Record the essentials

• Asset number, model and serial number.
• Assigned user and location.
• Purchase date, supplier and cost.
• Warranty and support expiry.

Keep it current

Update the register when devices are issued, moved, repaired, returned or disposed of. Make it part of onboarding and offboarding.

Audit periodically

Scan tags during a physical check and compare with the register. Investigate missing items promptly.

Use the information

The register supports budgeting for replacements, warranty claims, insurance, security investigations and software licensing.

Start simple

A well-maintained spreadsheet is better than an abandoned system. Move to dedicated asset software as the estate grows.

See our ICT supply and asset services.